© Bedford Harriers AC
Bedford Harriers AC 2018
Terms and Conditions:
Entrants will be asked to accept the following Terms and Conditions when registering for the race.' Please accept my entry for
the Bedford Harriers Oakley 20 2019. I accept and acknowledge that my race number and timing chip will be available for
collection on race day only and I do not expect to receive any information by post. I will be 18 years or older on race day and
medically fit to compete. I accept that I enter at my own risk and that the organisers will in no way be held responsible for any
injury, accident, loss or damage that may arise before, during or after the event as a consequence of my participation in this
race. I consent that my details will be used for the purposes described in the Bedford Harriers entry on the Data Protection
Register. I will abide by the ARC Rules of Competition. I accept that there will be no refunds under any circumstances. I further
agree that, in accordance with the organisers' instructions, I will not wear ear/head phones(including bone conducting
head/ear phones)* during the event and furthermore will park only in the designated race car park/s and or parking areas as
detailed on the race website.'
*Medical or prescription device to aid hearing excepted.
Data collected :
First name, Gender, Date of Birth, Email address, Mobile phone number, Landline number, Postal address, Club name, Team
name, Next of kin contact data, Race memento size.
Purposes for which the data is used:
The data collected by Bedford Harriers AC as you register and pay for this event will be used for the purposes of administering
this event only. The collection of personal data is considered legitimate in order for us to be able to ;
1. produce and publish an entry list
2. provide you with a race number and timing chip
3.email you with race data
4.text and/or email you with race result
5. produce and publish a race results list that will contain only such personal data as is necessary to provide meaningful results.
The result list will include an individuals first and last name, gender, age group,race time , race position, gender position, age
category position, club/team, and the calculation of team awards
6. Mail awards and other prizes
7. Mail race mementoes
Sharing of data:
Bedford Harriers AC undertakes not to share your personal data with any third party except for the necessary and legitimate
purpose of; compiling results, e.g. where a race timing company is given necessary data to be able to produce a results list,
providing paramedic or emergency services with relevant data in an emergency situation. It should be recognised that, once
published, race results become public knowledge and are widely accessible.
Storing of Data:
Data supplied will be securely stored for 6 years and then securely discarded. Published race results will be stored in perpetuity.
Individual’s rights Upon request:
Bedford Harriers AC will provide a record of an individual’s data stored by Bedford Harriers AC provided production of
satisfactory evidence of the individual’s identity is received. The individual has the right for data to be amended or deleted. Any
request for provision of data, amendment to data or deletion of data to be completed within 30 days of the request.
© Bedford Harriers AC 11th May 2018